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Extension > Local Extension Offices > Otter Tail - East > 4-H > Articles > Animal ID Info for May 15th Deadline

Animal ID Info for May 15th Deadline

2017 Animal Science Project ID Information May 15 Deadline
 

*Please read through this information carefully!*

Minnesota 4-H uses its online enrollment system, 4HOnline, to record all animal identifications and ownership data.  Online animal identification reduces inaccuracies and inefficiencies that were a part of our past paper system.  More information and a 4HOnline user guide can be found at www.4-H.umn.edu/animal-ID.

The process that will be followed in 2017 is as follows:
1. 4-H Family completes the ID worksheet if they choose. ID worksheets are available here. 


2. 4-H Family self-enters information and prints entry report for personal record.  If an animal is leased (Breeding Animals ONLY!), the lease agreement must be scanned and uploaded in 4HOnline (bring hard copy to County Extension Office by May 15 if unable to scan. The lease form is available here.  A copy of the “Minnesota 4-H Animal Science Lease Program Fact Sheet is located here.

  • NOTE:  This does not apply to Dairy; see below for specific Dairy lease instructions

3. Existing project animals that are being carried over from last year to this project year must be re-activated by May 15.  Eligible animals are Dairy+, Dairy Goat, Lama, Rabbit, Beef Spring and Fall calves, and Cow/calf++.  Instructions can be found in the document Animal ID Data Entry by Families, page 5, here.

  • NOTE: New lease forms should be completed each year for all species except dairy.  Once a dairy animal is identified and a lease is submitted, the lease must be renewed each year.  Details to renew existing dairy leases is found further in this letter.

+ special rules regarding first freshening apply – see dairy informational sheet
++ calf data needs to be updated

 

Animals need to be identified May 15.  Hard copy submissions to the county Extension office must be received by close of business on May 15, or if mailed, be postmarked NO LATER than May 15, 2017. If you are self-entering, data entry into 4HOline, must be completed by 11:59 pm, May 15, 2017; you will not be able complete identification after that point. 

If your family cannot self-enter the ID information:  4-H Family brings in or mails completed ID worksheet and other required items, including signature(s), to County Extension office, on or before close of business on May 15.  This ID worksheet will be kept on file in the Extension office.  Within one week, Support Staff or designated volunteer enters info online into your family’s 4HOnline account.  After that, your family may view the information in 4HOnline to check for accuracy. The user guide, Reviewing and Printing Animal ID Data, is available here.  to walk you through the process.  The County Extension Office must be notified of any discrepancies by May 20th.

  • NOTE:  Hard copy submissions to the county Extension office must be received by close of business on May 15, or if mailed, be postmarked NO LATER than May 15.

Online ID’ing (4HOnline) user assistance and support
How-To/User Guide for ID'ing in 4-H online.
• For assistance with the online ID process, contact your county extension staff at klwulf@umn.edu or 218-385-5420
• In addition, an ID helpline will be available May 13-15:
o Saturday, May 13 - 1:00 - 8:00 p.m. - 218-232-4975
o Sunday, May 14 - 3:00 p.m. - 8:00 p.m. - 612-840-1300
o Monday, May 15 - 4:30 - 11:30 p.m. - 507-438-6898

Additional pieces of project information for your information:
2017 Animal Science Identification Requirements for Minnesota 4-H details specific dates and requirements unique to each animal science project area. 
2017 Information Sheets for the species your family is currently enrolled in, which have been compiled by 4-H State Committees and includes processes, procedures and information unique to the specific projects at the Minnesota State Fair. (Scroll down and select the species you show, then highlighted in the blueish box select the information sheet).

On rare occasions, 4-H animals will lose the official Minnesota 4-H ear tag or other identifying tags.  If this occurs, you will need to contact Kelsey asap at 218-385-5420 so that the tag can be verified and replaced.  Do not wait until county fair if this occurs.

SPECIES SPECIFIC INFORMATION (try saying that five times fast!)...
Beef, Sheep, Swine & Meat Goats:
1. 4-H Family picks up MN 4-H ear tags and tag applicator from the County Extension Office. 
2. 4-H Family puts tag in animal’s ear by May 15 and completes the information worksheet.
3. Family returns ALL unused and/or damaged eartags to their extension office if possible.
*Animals showing as Registered Breeding Beef & Registered Breeding Sheep do not need a MN 4-H ear tag

Dairy:
1. 4-H Family completes the ID worksheet for all NEW project animals.  All dairy animals must be identified with an official form of identification: Official Breed Assn. Ear Tag, Official Breed Assn. tattoo, State 4-H ear tag (available from Extension Office), USDA tag (7 or digit), Copy of the Breed Assn. ID paper and/or photo (if exhibits distinct markings).  Registered animals with pending breed association registration information by May 15 must update this information as soon as registration numbers are received.  If you enter as “pending”, you will need to provide updated information to your local Extension Office to update prior to County Fair.   If an animal is leased, the lease agreement must also be scanned and uploaded in 4HOnline (bring hard copy to County Extension Office by May 15 if unable to scan). The lease form is available here.  If using a photo as an official form of identification (because the animal has distinct markings), you will upload the .jpg file of the photo in 4HOnline no later than May 15. 


2. EXISTING project animals that are being carried over from last year to this project year must be re-activated by May 15. Instructions can be found in the document Animal ID Data Entry by Families, page 5.  Existing dairy animal leases must also be renewed annually by May 15 – you cannot use past year’s lease agreements without having them resigned.  Download existing lease, renew and bring to your local extension office no later than May 15 so they can upload it.  You will not be able to upload the renewed lease

  • NOTE:  Existing dairy animal ID’s can be viewed but not edited because of the “first freshening” rule.  If changes are needed to a dairy animal (including changes to the associated exhibitor/member) contact your local Extension Office.

Dairy Goat: 4-H Family completes the ID worksheet (enclosed) for all NEW project animals.  Registered animals with pending breed association registration information by May 15 must update this information as soon as it is received.  If you enter “pending” you will need to provide updated information to your local Extension Office to get it updated prior to the County Fair.

Lama:  One lama can be ID'd by multiple family members. In those cases, the same animal should be entered under EACH member ID'ing that animal. 

Poultry:   There is no identification worksheet or information that needs to be submitted for your poultry project.
• HOWEVER…..If your project is leased, a “2017 Minnesota 4-H Animal Science Lease Form” must be turned in to your County Extension Office by May 15.  The form is also available at the county office. 
• Be sure to read the Poultry Information Sheet.  It contains info on hatch dates and health requirements.

Rabbit:  If a Doe is properly ID'd by May 15 the market rabbits born to that Doe will be considered ID'ed if they are tattooed at county fair check-in time.

Livestock Quality Assurance & Ethics:  Minnesota 4-H supports livestock quality assurance and animal science ethics.  The State policy is that youth participating in the State Fair, as a livestock exhibitor, must have completed their age appropriate Level of Livestock Quality Assurance and Ethics (LQA&E) training.  4-Hers certified in the Beef and/or Pork Quality Assurance must also take the Ethics portion of the 4-H training.  Certification is good for three fair seasons.  Additional information concerning any LQA&E training in our area will be listed in upcoming 4-H newsletters or can be found at www.4-H.umn.edu/projects/animal-science/lqae.  

If you have any questions about online animal identification or anything else in this letter, please contact  Kelsey at 218-385-5420 Mailing address for county Extension office is:
PO Box 250
118 N Main
New York Mills, MN 56567

If you would like a printable version of this information please select the download below.

Downloads

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