Information Technology Team Pegasus Mail Remote Installation Procedure

Updated December 2000

The following instructions are designed to help you install the Windows Pegasus Mail software for remote access to your electronic mail. The major steps are: 1) locating the Windows Pegasus Mail software files on the Extension Web site; 2) downloading the files; 3) installing the software on your computer; and 4) properly configuring the software. Before beginning, you will need to have your: a) U of MN email username; and b) Internet password. If you have any questions on these instructions (or don't know your username or password), please feel free to contact the Extension Information Technology Helpline at (612) 624-6700.

LOCATING FILES ON THE WEB FOR DOWNLOAD:

DOWNLOADING FILES FROM THE WEB TO YOUR HARD DRIVE:

1. Scroll through the Pegasus Mail section until you see the "w32-312b.exe file." Click once on that file.

2. You will be asked if you wish to save the file to your disk--indicate that you do. You will then be asked where to save the file--make a change in the dialog box to save the file to the "temp" directory on your C: drive.

3. After you have completed the download of the w32-312b.exe file, download the "extbooks.exe" file (PMail electronic Extension addressbooks) to your C:\temp directory in a similar fashion.

INSTALLING PEGASUS MAIL:

1. To install Pegasus Mail for Windows: click on the Windows "Start" button, select "Run" and enter "C:\temp\w32-12b.exe." Click "OK" for installation to begin.

2. Click "Next" throughout the setup, accepting all default settings.

3. Click on "Finished" to complete the installation.

4. Create the Pegasus Mail icon on your desktop. To create an icon, right click with your mouse anywhere on your desktop, click on "new, shortcut." In the command line of the "Create a Shortcut" dialog box enter: c:\pmail\winpm-32.exe and click next, then click finished. The icon will now be on your desktop.

INITIAL CONFIGURATION OF PEGASUS MAIL:

1. Click on your new Pegasus Mail icon. The first time you start the program you will get a screen that says "Welcome to Pegasus Mail." Choose option "1" if you will be the only person to use WinPmail on the computer (single user). Choose option "2" if there will be more than one person using this computer to collect their mail (multi-user). In most cases you will be setting up with the 1st option.

2. Accept the default directory "C:\pmail\mail." Click "OK."

3. You will be brought to the Pegasus mail internet setup. Here you will begin configuring Pegasus to send and retrieve mail. [If you are setting up as a multi-user you will need to enter the names of all those who will be users from this computer. Each user will need to go through the configuration setup.]

4. For "Your electronic mail address," enter your full email address (e.g. djm@umn.edu). Click "Next."

5. "The address of your POP3 server." Use the format "username.email.umn.edu" where username is what is to the left of the "@" sign in your U of MN email address. (For example, a user with email address "djm@umn.edu," would enter " djm.email.umn.edu" for the POP3 server address). Click "Next."

6. "Username:" use what is to the left of the "@" sign in your email address (e.g., djm). Press the Tab key to continue to the "Password" box.

7. "Password:" enter your U of MN Internet password. Click "Next."

8. "Address of your SMTP server:" Get the name of the SMTP server that sends your outbound email from your Internet Service Provider (e.g., "mail.earthlink.net" [Earthlink], "smtp-gw.tc.umn.edu" [U of MN Twin Cities], etc.). You must use the SMTP server address supplied by your service provider (contact your provider if you do not know this address). Click "Next" when you have entered this information.

9. "How do you connect to the internet?" In most cases, choose dial up, click "Next."

10. Click "Finished."

CONFIGURING PEGASUS INTERNET SETTINGS

1. Under "General," change the Network timeout from 20 to 60 secs.

2. Click on "Receiving POP3" tab.
   • Review only the following settings (leave others as is):
     • count messages when polling - uncheck
     • delete mail from host - uncheck
     • check whenever new mail is opened - uncheck
     • Download only unread mail - check
   • Note: If you are on extended Leave: you may want to check "delete mail from host once successfully retrieved" and leave "download only unread mail" unchecked. If you do this, the host computer will not keep a copy of your email messages and you will not receive them all when you return to the office.

3. Click on "Sending (SMTP)" tab.
   • Review only the following settings (leave others as is):
     • use the email address supplied for the SMTP - uncheck
     • send mail at once without placing in queue - uncheck
     • use in preference to LAN mailer for internet mail - check
     • use for all outgoing mail - check
     • send any mail in the queue during idle checks - check
     • send mail before retrieving mail - uncheck

4. Click "OK" to finish this portion.

CONFIGURING OTHER PEGASUS SETTINGS:

1. On the Pegasus tool bar, click on Tools/Options.

2. On the "General" tab, do the following:
   • type in your personal name (can be as formal or informal as you like).
   • preserve deleted messages until end of session - check
   • ask for confirmation before deleting objects - check
   • offer advanced options when preparing replies - check

3. Click on the "Message" tab and do the following:
   • use MIME features - select
   • remember address selection in reply dialog - check
   • ask whether or not to make a copy to self - check
   • add extra white space around the message editor - check
   • for replies, place cursor on an initial blank line - check

4. Click on the "Sending Mail" tab and do the following:
   • always remove formatting - select
   • send enclosures instead of attachments (under advanced settings at the bottom) - check

5. Click on the "Signature" tab and do the following to attach your signature automatically at the end of each message sent:
   • click edit at "Signature set 1."
   • go to the middle box and create your Internet signature (you don't need to fill in the other boxes).
   • click on "Save" when finished.

6. Click "OK" at the bottom to save your changes.

SETTING UP EXTENSION ADDRESS BOOKS:

Information Technology Page

University of Minnesota Extension Home Page

URL: http:// www3.extension.umn.edu/units/cets/it/pmail_install.html  This page was updated Feb. 20, 2001 .
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